Safe Trip Builder allows users to create risk assessments unique to each activity. The platform will walk you through a series of steps and questions and based on your choices it will provide you with:

• A detailed Risk Profile

• A set of dynamic Policies relevant to each excursion

• A Pre-Departure Checklist

To start, click Create Excursion in the top menu and work through the steps in order.

The steps

1. Excursion Details

Enter the excursion name, type, destination and dates. There are three excursion types (Day, Overnight, International), and interstate trips can pull in destination-state content.

Full guide: STB - Excursion Details

2. Student Medical and Ratios

Select any high-risk student medical conditions, complete the generated checklists, and enter staff and student numbers for the automatic ratio calculation.

Full guide: STB - Student Medical and Ratios

3. Risk Categories

Select the Transport, Venues, Food and Beverage, Activities and Accommodation risks that apply, add the relevant providers, and complete the generated checklists.

Full guide: STB - Risk Categories

4. Additional Information

In the Additional Information section, you can upload any further information that may assist in considering the risks around the Excursion you are proposing. This may include other risk assessments, medical information, or additional policies and procedures that will be followed as a part of the Excursion.

To upload a file, click 'Upload.' A pop-up window will appear where you select the file from your computer/device. Once the file is selected, click 'Open.' The file name will populate once the file has uploaded.

You will need to type in a File Summary (mandatory) and may include a Description (optional). You can upload as many files as you wish — to add additional files, select 'Add File' as required.

Note: You can delete an uploaded file if necessary. Click 'Delete' to remove the file.

5. Excursion Risk Assessment

Adopt the recommended risk rating or set your own likelihood and consequence values, add any notes, and export the Risk Assessment and Pre-Departure Checklist as needed.

Full guide: STB - Excursion Risks Assessment

6. Mandatory Excursion Checklists

Complete each of the mandatory checklists by clicking the Complete Checklist button next to each of them, then click Save and Continue.

7. Excursion Risk Management Confirmation

As a final step, Safe Trip Builder will ask you to confirm that you have read and understood the School's policies relevant to the Excursion, and that you have or will implement the risk controls identified in the Excursion Risk Assessment.

To confirm, tick the checkbox next to the acknowledgement text, then click 'Save'. Once the Excursion has saved, a 'Save Successful' pop-up window will appear — click 'Ok.'

At this stage you will be redirected to a screen with an overview of your excursion, which is now ready for approval.